Referral hospital · Nairobi
HMIS implementation for a referral hospital
One patient record from reception to discharge; stock levels and claims visible to management for the first time.
Hospital Information Management System (HMIS)
Registration, billing, pharmacy, laboratory, inpatient and reporting in one system built for Kenyan hospitals and clinics.
A hospital runs on information: who was seen, what was dispensed, what was billed and what is owed. Our HMIS brings registration, billing, pharmacy, laboratory, outpatient and inpatient records, theatre notes and management reports into one system, so staff stop re-writing the same details in five different books.
What is included
- Patient registration and visit management
- Billing, receipts and insurance scheme claims
- Pharmacy dispensing and stock control
- Laboratory and radiology requests and results
- Outpatient, inpatient and theatre records
- Management and statutory reports
- Data migration from paper or an existing system
- On-site staff training and go-live support
Who it is for
- County and referral hospitals
- Private hospitals and medical centres
- Clinics and dispensaries moving off paper records
- Pharmacies that need stock and prescription control
How a typical project runs
- Workflow study — we map how your departments actually work before configuring anything.
- Proposal and quote — modules, hardware needs, timeline and cost in plain terms.
- Installation and data migration — server setup, network checks and import of existing records.
- Training and go-live — department-by-department training, then hand-holding through the first weeks.
- Support and maintenance — help desk, updates and preventive maintenance under contract.
Related projects
Questions about this service
Do you install the system and train our staff?
Yes. Every system we supply includes installation and on-site training, department by department where needed. Go-live support continues through the first weeks, and the help desk stays available after that.
Can the HMIS be tailored to how our hospital works?
Yes. Implementation starts with a workflow study of your departments, and modules are configured to match — from the services you bill to the reports management needs. Modules can also be rolled out in phases.
What is an HMIS?
A Hospital Information Management System is the software that runs a hospital's records and operations: patient registration, billing and insurance claims, pharmacy stock, laboratory results, inpatient and theatre records, and management reports — all sharing one patient record.
We already have some software — can you migrate our data?
In most cases, yes. During the workflow study we examine your existing records — paper files, spreadsheets or an older system — and include data migration in the implementation plan and quote.
Ready to talk it through?
An engineer will look at your site and requirements before we quote.